Registration for National and International Events

  1. Interested parties must prepare the process at SEI, in the CIC/PPGI Folder, containing:
    1. Article acceptance letter;
    2. International Event Registration Form (available at SEI)
    3. Registration for the event:
  1. Assign the PPGI Secretary to:
    1. Make requests in SIPAC.
    2. Check whether the requested documentation is complete. If so, the secretariat will forward the process to the Finance Committee. If not, the process will be returned to the teacher.
  2. The Finance Committee will evaluate the merit of the request, in accordance with the current PPGI Finance Notice. If the request is approved by the finance committee, it will be forwarded to the PPGI coordination. If the request is not approved, or there is no appeal, the request will be returned to the teacher.
  3. The coordinator will sign the Memorandum authorizing payment of the registration fee and send it to the DAF.
  4. ATTENTION: After the event and receipt of the Invoice or Receipt (if the service from the organizing company was carried out as proposed in the folder)
    • The teacher must certify that the service was performed satisfactorily, certifying on the tax document itself or in an order via SEI. If the attestation is on the document itself, it must contain: date, legible name, FUB registration and server stamp. If the attestation is in a SEI order, it must contain the following text: “I certify that the provision of service XX, referring to invoice nº XX, was provided to this unit on XX/XX/XXXX, as per Certificate in attachment, server XX (full name), FUB registration number YY”.
    • In the case of a student, the attestation must be carried out by the teacher who signed the opinion, declaring that he or she agrees with the student's participation in the event.

 

  1. Attach to the process, after the event, the duly attested invoice or receipt, as well as the Certificate of participation in the event and the declaration of non-profit entity, and forward the process to the Accounting and Finance Department – DCF requesting payment.
  2. The process then goes to the Accounting Execution Coordination – DCF/CEC, which will arrange the settlement of the expense and forward it to the Financial Execution Coordination – DCF/CEF, which will actually make the payment.

 

Attention 1: Note that if steps 5 and 6 are not carried out after the event, the event organizers will not receive payment, and the teacher will be left with a financial obligation at the institution that held the event.
Attention 2: If the applicant withdraws from participating in the event:

 

  • The unit must forward the process to the Budget Execution Coordination – CEO, requesting the cancellation of the Commitment Note.
  • Inform the company organizing the event about the participant's withdrawal and request cancellation of registration.
  • If the Commitment Note contains several participants and one of them withdraws, request the CEO to partially cancel the balance of the Commitment Note.